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DIY: Registration of new car without broker or dealer at Kondapur, Hyderabad

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Graciaas!! So, you got the shiny new car which is eager to hit the road! But wait, what about the permanent registration? You can always rely upon your dealer to this favour, of course against some money, but you can save few hundred to thousand bucks if can do it yourself. In this write up I would like to share my experience of car registration in Kondapur , Hyderabad.



So, first thing first, what are the papers/documents required?

  1. Form 20 (In Duplicate if you have Finance and signed by the Finance company/bank)
  2. Form 21 provided by the dealer
  3. Form 22 provided by the vehicle Manufacturer
  4. Photocopy of a valid Insurance Certificate
  5. Tax invoice from the dealer
  6. Temporary Registration Certificate
  7. Life Tax Receipt
  8. Photo ID Proof (Govt provided)
  9. Address Proof (Ration Card, Electricity Bill, Passport, BSNL Telephone Bill...)
  10. Aadhar Card
  11. PAN Card.

Just in front of the first counter.. as on 18.08.2015


How do I prepare myself, how to deal with RTO officers?

Well, RTO officers are very friendly here in Kondapur. You just need to be well informed and all the documents should be perfect. Some people around there are really helpful (personally we got help from a stranger!), so don't worry, just do the below things before you head to RTO for permanent registration of your brand new car.

  • Verify if you have all the copies of the documents mentioned above.
  • Carry a pen, small pencil & eraser. You need to sign on form 20 at 2-3 places (IIRC) and do a pencil trace.(eraser is , in case if you could not do the pencil trace properly.)
  • Refer your owner's manual or ask the dealer where the Chassis number is punched or engraved properly on the body. Usually there is a plate provided which has the chassis number. But some car is provided VIN no. or chassis number in more than one place. Find out which one can do the pencil trace. You need to do that on Form 20(IIRC) wherever RTO officer asked to do so. Please practice couple of times on a A4 paper so that you can do the same smartly over there without wasting your valuable time! check yourself whether you can comfortably reach this place and take pencil trace of the number Remember, chassis number should be visible properly on the required papers.
  • It’s always better to reach early to get familiar with the environment. 10.30 AM is the opening time, be there around 10 AM. You might even find some friendly agent who will verify the document order without a fee.


Anything else? Valuable tips or something?

Of course.. I am outta here! No worries. Just do take care of the following things while you made up you mind that you will DIY registration of your brand new car!

  • Some people like me done full mat floor cover as soon as they get their new car. Its really good and helpful thing unless you know the chassis number is engraved below the full mat cover! Well, just check up where exactly the chassis number is engraved for pencil trace. Make sure you haven't covered the area with the full mat until the registration. In my case, I had done my full mat just a week after I got the car. I checked up for chassis number and found that chassis number is on the door panel of Grand i10 which is easy to do the pencil trace. But wait..kahani mein twist hai. the moment we started doing pencil trace to get the chassis number, we realised that it's not that much engraved. In Hyundai Grand i10 chassis number is properly engraved in the chassis itself, just pull the drive's seat to extreme back, you will find below to that the chassis number properly engraved for pencil trace and guess what.. I insisted to fix (semi-fix actually) the mat to the chassis (by adhesive) in order to avoid misplacing the mat while driving (which is good otherwise IMO). Hence, we had to cut the mat for that place & repair it again to get those precious letters & numbers!! Thankfully the guy dint charges a single penny for the cutting & repairing. I heard, some cars like Maruti have their chassis number engraved under the bonnet. Owner of those cars will not have tough time in this regard. I have seen in Honda Jazz, in the right side of the driver's seat, but again, if you cover it up, be prepared to cut it! So this type of car owners be careful.


I Dint notice that, floor mat is covering the chassis number

  • Take 3-4 copies of Form 20 from the dealer (or take photocopies) and get it endorsed from the finance banker. Extra copies will ensure keeping documents for every agency including you.
  • Arrange all the set of documents in line with the RTO guideline at home, so that you will not block the queue at the RTO for setting up the docs.
  • Better do not go on Fridays & Mondays to avoid rush


Hmm.. reached early at RTO office. Whats next?

After entering the RTO park your car in the designated place and come to the registration counter with papers/documents. It's on the right side after you entering the RTO office. You will find some Xerox shops etc. which are behind this counter. As you have already made your set of documents at home in the order specified in the list, just give it at the New Registration Counter.


The clerk verifies the documents; he will guide you to put sign on 3-4 places on Form 20 or/& any other doc if required and ask you to put sign on a digital signature pad. He will issues a fee receipt after collecting the prescribed fee of Rs 635/- (Application Fee - Rs 200, Service Charge - Rs 200, Smart Card Fee - Rs 200, Postal Charges - Rs 35) and another 620/- or so for HSRP charges (High Security Registration Plate). Make sure only owner signs on the digital pad. After that you need to go the next counter in left side to join another queue for photographs, finger print & eye scan (This photo will appear on the RC). Then you need to go the vendor shop for HSRP (extreme left point if you stand before the counter), where you need to show the receipt of Rs 1235/-(approx)


That vendor will give you the time & date when you need to come there again to fix the HSRP(After getting the Reg number), but before going there make sure to call him @ 9963908679, (please do cross verify the number again),


Then you have to take the pencil trace of the Chassis number. If you have finance, then there will be two copies of Form 20, you have to take pencil trace on both the copies.(On the bottom edge of the first page of Form 20 IIRC, otherwise ask the inspector seating there). You bring all documents, receipts along with your car to the vehicle inspector who sits in the open small shed, beside a tree near the receipt counter. He will ask you or his chela to read out the chassis number while he verifies on the Form 20. Gives you a copy of the receipt and voila you have done with the registration process!!


The entire process took us only 40-45 minutes (max an hour) and it is not at all difficult. The RC smart card will come to the address as mentioned in the RC by post.(You can get it by hand next day by giving 300/- to anybody from those Xerox shops behind the receipt counter; but I would suggest to take it through post) Your Registration number will be updated on the RTA website by the same day evening. You can search using your Temporary Registration Number.


After a couple of days you visit RTO office again to fix the number plate (make a call before going), you need to show your HSRP receipt or tell your number, they will take out the number plates & ask you to put sign on their register (proof of received I guess) . 


They may ask you to give tips of 100/- to 200/-. Now it's up to you whether you will pay or not!! However, they had done the job perfectly.


So, Finally our "white knight" is getting the number plate!!

That's it.. Congratulations! Your car finally got the permanent number plate!!

PS: The process mentioned here is as on 18.08.2015 ; Kindly visit RTO for any update in this regard.

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 yeah they ripped off all the seats to fix the full mat.:P

No man I wish it happened.:no:. But as of now you will get the "number" on the same day in the RTO website, but that vendor takes his time to make & fix the "number plate", which is couple of days/weeks after. You need to get in touch with them to make it at earliest .

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Absolutely informative post buddy.. Will help a lot of people who buy their first car.. Thanks a lot for sharing :)

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Beautiful post.:)

But I have one question, I think showroom guys quote the on road price including registration fee and other charges right?

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Beautiful post.:)

But I have one question, I think showroom guys quote the on road price including registration fee and other charges right?

Thank you So much!!!

Well in our case they had quoted excluding the charges you mentioned, and we dint receive any quotation from any dealer after these charges. Even recently I took a TD & quote for jazz(for my friend), they also dint mention these charges.

IMO, if it is mentioned in the quotation, then simply asked him to remove that part. We asked to remove Ex Warranty & handling charges, they removed it without any question.

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Loved your entire write up.. Your details with the pictures is commendable.. Hope you have many miles of joy :)

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Picture of ripping the seats off looks scary.

How much does it cost to do the floor carpet?

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Picture of ripping the seats off looks scary.

How much does it cost to do the floor carpet?

:D Yes it looks scary but no worries, its very simple thing what I saw. And I had done full mat for the cabin as well as for the boot. All put together I had to shell out 1200 bucks IIRC, though they asked me for 2000/-;);)

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Superb report.. Haven't read such a detailed report anywhere.. Congratulations


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Great report buddy.. Appreciate the time n effort you have put in to prepare such a detailed report :)

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Thank you Pralay for the detailed post. Is this still valid now?

I went to Knodapur RTA today and faced issues and could not do the registration. I am going tomorrow again. Hopefully this will work tomorrow.

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On 11/6/2017 at 6:11 PM, Sachin32076 said:

Thank you Pralay for the detailed post. Is this still valid now?

I went to Knodapur RTA today and faced issues and could not do the registration. I am going tomorrow again. Hopefully this will work tomorrow.

Not sure about present rule. Try your luck. Go with most of the IDs possible (Aadhar etc.), there are lot of photocopy's shop available. btw, which car/bike you bought?

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Thanks for the information brother.


I'd like to share my experience at Kondapur RTO on 30th Dec, 2017:


I need to go for registration for my new Baleno and I thought of taking help from some broker initially but after reading your post, I wanted  to give it a try myself.

So I prepared myself going there with all necessary documents. I arranged all my documents which I got from my dealer in the below order properly.


1)Form 20

2)Form 21

2)Form 22

4)Invoice Copy

5)Life Tax Receipt

6)Temporary Registration Certificate

7)Insurance Copy

8)Address Proof (I put my Aadhar copy)

9)Pan Card

10)Ex Showroom Pricelist


I went to the Kondapur RTA at around 11 AM and I went to Counter 2 to submit these documents, but I came to know that I needed to book a slot online for registration. There are few xerox shops behind the RTO office. I made a online slot booking with the help of one such shop and he charged ₹30 for that and gave me a printout of slot booking confirmation which contains the application number and the fee that we need to fee. I already paid the registration fees to the dealer and hence my due amount is 0 printed. If there is any due amount then we need to pay that.


With that online slot booking printout paper and with the documents I stood before Counter #2. Very less crowd. The guy standing before the counter took my documents and checked it whether I provided all necessary docs and whether they are in proper order. After verifying he handed over those docs to the officer who sat inside the Counter #2 and he told me to wait and he would call my name when the process done at Counter #2.


In around 10 to 15 mins, he called my name and gave me a small receipt along with its carbon copy and asked me to take the xerox of it and handover to him along with temporary registration copy. I did the same. He took the xeroxes and gave my documents set back and asked me to go to Counter #1 for photo and signature. I went to Counter #1 and took the photo and given my signature. Now I was told to go to break inspector who sat in the shelter just before the office. 


I went to him and he asked me to get the chasis number pencil sketched on the front page bottom of Form 20. This was bit difficult task for me. I tried 3, 4 times after erasing the previous sketch with the eraser which I carried, finally I succeeded. I took the pencil sketch from the chasis number which is printed at the left corner edge of engine cabin. I went to the officer along with my docs and submitted him, now he asked me to bring the car and read the chasis number. I did the same and he told me that I could go then and I'd receive the message and registration book would come to my postal address.


I wanted to reserve a number which are available on current day. For that I took a DD of 1000 from some nearest xerox shop (we need to pay Rs.100 extra) and filled RRMA application and went to counter #2 along with the copies of invoice, temporary registration certificate and aadhar copy. The guy who stood before the counter, checked my documents told me to write other 2 numbers on the application form along with my phone number. so that if required number is not available then they will give any one from other two. If all 3 chosen numbers are not available then they will call us so that we need to again tell them numbers after choosing from available current day numbers. So better to have a copy of registration numbers with you. After writing other 2 numbers of my choice on the application, they have been submitted at Counter #2. 


I left for home then and next day I received a message saying that my HSRP is ready for affixation and please visit the nearest center from 2PM to 5PM.  I still need to get my number plate affixed as I didn't go there, planning to go this weekend. 


I thought of sharing my experience and it may help some people like me who want to get the registration done on their own without taking any brokers' help. I provided information as far as I remember and please excuse If I miss anything. :-)




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1 hour ago, Ganesh said:

I'd like to share my experience at Kondapur RTO on 30th Dec, 2017:


Fantastic guide Ganesh.
Now, You gave some confidence.
Personally, I never thought of registering the vehicle on my own. 


Can I know how much you saved in this procedure? 

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29 minutes ago, Ranger said:

Can I know how much you saved in this procedure? 


Thanks Ranger.


When I asked a broker about this he told me that he would charge 4k for registering (1k) and for current day number reservation (3k). I got it both done at 1k (for current day number reservation). So I saved 3k by spending a little time.  :-)

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